How to Claim WDF

When claims are received (overview)…
We check to see that the evidence supplied is in accordance with Skills for Care guidelines and the ARC process for claiming funding. If everything is in order we will submit your claims to Skills for Care. If your claims are not supplied to us in accordance with the requirements we will contact you identifying why we are unable to claim. If evidence is submitted with an incorrect or duplicate registration number or ULN, the claim will not be processed.

What can and cannot be funded           

NOTE:  List of Funded Qualifications and Learning Programmes updated November 2018

  • Skills for Care will not fund claims that have been paid out in previous years, or have been funded elsewhere.  Skills for Care will only fund qualifications included on the list of Funded Qualifications and Learning Programmes 2018-19 (Nov 18)
  • Please note that where employers are claiming from more than one source of public funding they must ensure that they do not claim the same cost from more than one source.
  • There are rules governing claiming WDF alongside Apprenticeship funding, please see our FAQ’s.
  • It is an employers’ responsibility to ensure that they do not claim more funding than the cost to them, of employees undertaking training, but direct costs such as course fees, backfill or wage replacement costs, can be included. Costs must be incurred before WDF is claimed, please see our FAQ’s.
  • Employers must ensure that they have records in place to evidence the costs of any training for which funding has been given.

How to submit evidence for funding
You need to complete an ARC WDF Claim Form 2018/19 for each batch you send us. The claim form can be used for one or more employees/claims as long as they are from the same establishment. Attach to this the required evidence per employee/claim.  Send your claim form with copies of certificates by post to our Chesterfield office, Attn: WDF

Qualification Evidence is accepted by final certificates only:
Claims for funding can only be accepted by the submission of unit (QCF qualifications only) and final certificates. The evidence must show the specified list of criteria. If any of the following details are missing we are unable to process your claims:

Any missing evidence must be handwritten onto the certificates.  Your evidence must be accompanied by an ARC claim form.

The maximum amount of potential funding that can be claimed per learner, per funding year is £1,200.

Please make sure the evidence submitted is accurate, readable and complete.

PLEASE NOTE: During the course of the funding year some claims from organisations who have received a higher level of funding may be held back while non-claimants submit their funding.  This process enables ARC to disburse the grant as widely as possible across it’s Partnership.

When payments are made
Following submission of claims sent to Skills for Care, it can take up to 20 working days for them to make payment to ARC. Payments to our Partners will then be paid by BACS to the organisation’s bank account. We will email a breakdown of the claims funded.