Adult Social Care Workforce Data Set (ASC-WDS)

Are you ASC-Workforce Data Set compliant?

New training and qualifications functionality in ASC-WDS
The new ‘Training Download’ report is a useful management tool for employers with ASC-WDS accounts to manage staff training and identify future training requirements.
It enables employers to look at their staff training in detail, using a traffic light system to identify up-to-date, expired or due to expire training. The Excel format means employers can drill down to find the details that they need, for example by looking at specific job roles or training categories to make evidence-based decisions before commissioning training from a provider.

If you don’t have an ASC-WDS account click here to get started.

Skills for Care’s Adult Social Care  Workforce Data Set  (ASC-WDS) is an online data collection portal for the social care sector and is the recognised leading source of robust workforce intelligence for adult social care.  ASC-WDS  data is regularly used by government and other strategic bodies.

The ASC-WDS allows Skills for Care to collect detailed information online about social care service providers and their employees. Social care providers can register, maintain and access their business information by setting up an account on ASC-WDS online. The data that you enter is being used across the whole sector to inform important decisions.

For an establishment to be eligible for the Workforce Development Fund, they must complete or refresh their ASC -WDS.  All existing accounts must be updated on or after 1st April, 2020.

An establishment’s ASC-WDS account is expected to be an accurate reflection of it’s workforce.  Large organisations may be subject to data quality checks and will be advised of any issues which will prevent claiming the fund.

Before you get started you might find the following document produced by Skills for Care which you may find helpful, ASC-WDS-and-WDF-requirements-20-21

Following feedback from employers to make the process of completing and updating the ASC-WDS easier, there are two reports ‘My WDF ASC-WDS  requirements report’ and ‘Parent Workforce Development Fund ASC-WDS Requirements Report’ (for large organisations) which have been developed. These are live reports that will detail whether establishments meet the ASC-WDS requirements for claiming WDF, by checking the data and showing whether the establishments are eligible or not eligible. Links are available within these reports to help you see where there are gaps in your data. These reports are only available to an employer who is logged into their Skills for Care ASC-WDS account.

If you update at any time on or after 1st April 2020 and achieve eligibility on ASC-WDS  completion in line with the current requirements, then eligibility will remain for the whole grant period as long as the ASC-WDS account is not closed during this period. If after reviewing the data nothing has changed, you will still be required to click the section up to date link. By so doing you are confirming that the information provided in the records is accurate and up to date.

WDF can only be claimed for learners through the establishment where they work.  Claims cannot be processed for funding until your ASC-WDS has been completed or updated.

Please note:  So that we can process claims promptly, please ensure that your ASC-WDS has been updated since 1st April, 2020. Once your ASC-WDS has been updated, please email us a screenshot of your ‘My WDF’ Report confirming eligibility, then we will forward to you a copy of our updated claim form!

The Skills for Care website provides a wealth of information relating to the set up and maintenance of organisations’ ASC-WDS records and summarises the benefits of the Adult Social Care – Workforce Data Set and is continually updated with the latest information about the service and now includes details of what they are developing next.

The benefits of ASC-WDS to employers

  • ASC-WDS information can automatically be shared with CQC and NHS Choices (with your permission)
  • Employers can access e-learning resources, reports and publications, as well as WDF
  • You can see potential demand for services in your area, to inform your business planning.

ASC-WDS  support services are available on 0113 241 0969 or email ascwds-support@skillsforcare.org.uk