Adult Social Care Workforce Data Set (ASC-WDS)

Are you ASC-Workforce Data Set compliant?

At 5.30pm on 18 July 2019 the NMDS-SC will close. This will be followed by a period where all organisations’ data will be migrated into the new service, Adult Social Care (ASC) Workforce Data Set.  Skills for Care have emailed all account holders giving them a month’s notice and a message has also been placed on the home page of NMDS-SC. Large organisations have also been informed via their fortnightly newsletter.

Skills for Care will start e-mailing account holders from 5 August 2019 to advise them that their ASC Workforce Data Set accounts are ready to be accessed and it is expected that this will happen in tranches over that week. All organisations’ data will be migrated to the new service and Skills for Care hope that this short period of shut-down will not inconvenience organisations too much.

 

Please note:   The Adult Social Care Workforce Data Set (ASC-WDS) was previously known as the National Minimum Data Set for Social Care (NMDS-SC). This online data collection service is being updated and will be known as the ASC-WDS.

Skills for Care’s Adult Social Care  Workforce Data Set  (ASC-WDS) is an online data collection portal for the social care sector and is the recognised leading source of robust workforce intelligence for adult social care.  ASC-WDS  data is regularly used by government and other strategic bodies.

For an establishment to be eligible for the Workforce Development Fund, they must complete or refresh their ASC -WDS.  All existing accounts must be updated on or after 1st April, 2019.

An establishment’s ASC-WDS account is expected to be an accurate reflection of it’s workforce.  Large organisations may be subject to data quality checks and will be advised of any issues which will prevent claiming the fund.

If you update at any time on or after 1st April 2019 and achieve eligibility on ASC-WDS  completion in line with the current requirements, then eligibility will remain for the whole grant period as long as the ASC-WDS account is not closed during this period. If after reviewing the data nothing has changed, you will still be required to click the section up to date link. By so doing you are confirming that the information provided in the records is accurate and up to date.

WDF can only be claimed for learners through the establishment where they work.  Claims cannot be processed for funding until your ASC-WDS has been completed or updated.

The Skills for Care website provides a wealth of information relating to the set up and maintenance of organisations’ ASC-WDS records and summarises the benefits of the Adult Social Care – Workforce Data Set

Before you get started you might find the following document produced by Skills for Care which you may find helpful, ASC-Workforce Data Set requirements for WDF 19-20

The ASC-WDS allows Skills for Care to collect detailed information online about social care service providers and their employees. Social care providers can register, maintain and access their business information by setting up an account on ASC-WDS online. The data that you enter is being used across the whole sector to inform important decisions.

On the website you will also find the most up to date support and guidance and eGuide to assist you with your ASC-WDS completion. The e-guide is divided into easy sections, each one taking less than 5 minutes to work through, for new users to understand ASC-WDS.

Following feedback from employers to make the process of completing and updating the ASC-WDS easier, there are two reports ‘My WDF ASC-WDS  requirements report’ and ‘Parent Workforce Development Fund ASC-WDS Requirements Report’ (for large organisations) which have been developed. These are live reports that will detail whether establishments meet the ASC-WDS requirements for claiming WDF, by checking the data and showing whether the establishments are eligible or not eligible. Links are available within these reports to help you see where there are gaps in your data. These reports are only available to an employer who is logged into their Skills for Care ASC-WDS account.

The benefits of ASC-WDS to employers

  • ASC-WDS information can automatically be shared with CQC and NHS Choices (with your permission)
  • Employers can access e-learning resources, reports and publications, as well as WDF
  • Open Access dashboards allow employers to see information for the sector as a whole, and to compare their own workforce with others’ – nationally, regional or locally.
  • You can see potential demand for services in your area, to inform your business planning.

For further information on the specific requirements for NMDS-SC criteria there is a team of people waiting to help!

ASC-WDS  support services are available on 0845 873 0129/0113 241 0969 or nmds-support@skillsforcare.org.uk

Please note:  So that we can process claims promptly, please ensure that your ASC-WDS has been updated since 1st April, 2019. Once your ASC-WDS has been updated, please email us a screenshot of your ‘My WDF’ Report confirming eligibility, then we will forward to you a copy of our updated claim form!