Adult Social Care Workforce Data Set (ASC-WDS)

Are you ASC-Workforce Data Set compliant?

Update as of 22nd October, 2019!!

WDF reports
As of the end of last week all the parent WDF reports are now available .  These enable the parent account of larger organisations to view the eligibility of all their workplaces in one view.

This is in addition to single establishment organisations being able to check their eligibility within the service.Employers who had NMDS-SC accounts
All data has been migrated from NMDS-SC to ASC-WDS and all employers now have access to their accounts. If you have any queries, have lost your password or need help with using the new ASC-WDS you should contact Support either:

If you have not received an email stating that your ASC-WDS account is available you should check your spam/junk filters  as you will have received several emails over the past few months from Skills for Care.

If the person who managed your ASC-WDS account has left, please contact support as above.

New accounts
Skills for Care are not yet in a position to accept new registrations onto the ASC-WDS, they anticipate that this will begin in early November, 2019. However, if you wish to register onto the ASC-WDS you should consider what data you will need, where you will be getting this data from and who needs access to both the data and the system.  You should also consider your organisations training needs.

Skills for Care’s Adult Social Care  Workforce Data Set  (ASC-WDS) is an online data collection portal for the social care sector and is the recognised leading source of robust workforce intelligence for adult social care.  ASC-WDS  data is regularly used by government and other strategic bodies.

The ASC-WDS allows Skills for Care to collect detailed information online about social care service providers and their employees. Social care providers can register, maintain and access their business information by setting up an account on ASC-WDS online. The data that you enter is being used across the whole sector to inform important decisions.

For an establishment to be eligible for the Workforce Development Fund, they must complete or refresh their ASC -WDS.  All existing accounts must be updated on or after 1st April, 2019.

An establishment’s ASC-WDS account is expected to be an accurate reflection of it’s workforce.  Large organisations may be subject to data quality checks and will be advised of any issues which will prevent claiming the fund.

Before you get started you might find the following document produced by Skills for Care which you may find helpful, ASC-Workforce Data Set requirements for WDF 19-20 

Following feedback from employers to make the process of completing and updating the ASC-WDS easier, there are two reports ‘My WDF ASC-WDS  requirements report’ and ‘Parent Workforce Development Fund ASC-WDS Requirements Report’ (for large organisations) which have been developed. These are live reports that will detail whether establishments meet the ASC-WDS requirements for claiming WDF, by checking the data and showing whether the establishments are eligible or not eligible. Links are available within these reports to help you see where there are gaps in your data. These reports are only available to an employer who is logged into their Skills for Care ASC-WDS account.

If you update at any time on or after 1st April 2019 and achieve eligibility on ASC-WDS  completion in line with the current requirements, then eligibility will remain for the whole grant period as long as the ASC-WDS account is not closed during this period. If after reviewing the data nothing has changed, you will still be required to click the section up to date link. By so doing you are confirming that the information provided in the records is accurate and up to date.

WDF can only be claimed for learners through the establishment where they work.  Claims cannot be processed for funding until your ASC-WDS has been completed or updated.

Please note:  So that we can process claims promptly, please ensure that your ASC-WDS has been updated since 1st April, 2019. Once your ASC-WDS has been updated, please email us a screenshot of your ‘My WDF’ Report confirming eligibility, then we will forward to you a copy of our updated claim form!

The Skills for Care website provides a wealth of information relating to the set up and maintenance of organisations’ ASC-WDS records and summarises the benefits of the Adult Social Care – Workforce Data Set and is continually updated with the latest information about the service and now includes details of what they are developing next.

The benefits of ASC-WDS to employers

  • ASC-WDS information can automatically be shared with CQC and NHS Choices (with your permission)
  • Employers can access e-learning resources, reports and publications, as well as WDF
  • You can see potential demand for services in your area, to inform your business planning.

ASC-WDS  support services are available on 0113 241 0969 or email ascwds-support@skillsforcare.org.uk