DBS – Latest News

July 2020

The Government and DBS are aware that it is taking longer than usual to process UK passport applications, as a result of the coronavirus (COVID-19) outbreak.
In response to this, DBS will temporarily allow expired UK passports to be used for ID checking purposes, if  they are within 6 months of their expiry date.
The applicant must produce their expired passport, for organisations to check, for them to be able to use it as an identity document.
More information about updates to ID checking guidelines as a result of coronavirus can be found here.

March 2020

Temporary Arrangements have been put in place by the Home Office and Disclosure and Barring Service in response to the COVID-19 pandemic.

These arrangements will provide DBS checks and fast track emergency checks of the adults’ and children’s barred lists free of charge, (only ARCs admin fee will be applicable for these checks), to healthcare and social care workers being recruited in connection with the care and treatment of COVID-19.

They will also provide employers with the option to appoint new staff into regulated activities with adults, children or both, as long as the individuals are not barred.

Organisations should also ensure that they have adequate measures and supervision in place to manage the individual until the full DBS check is received.

Before accessing the new fast track service please consider the following points:
  • Has the person you are looking to employ had an enhanced with barring list check in the last 3 years, as long as it is for the same workforce, consider whether you can use the recent check to determine suitability for the role applied for
  • Does the person you are looking to employ have an existing subscription to the Update Service using a DBS Enhanced with Barred List Check, assess the suitability of the applicant using the original certificate and a check of the Update Service
  • As a temporary measure where you are recruiting into paid employment you may consider accepting checks previously issued for volunteer roles.  Please note:  this step should only be taken for roles eligible for the Fast track service.
Employers are also reminded that any decision to use previously issued DBS checks should be made at a local level as part of a wider risk assessment.
Eligible Roles for Emergency Fast-track System
The Fast-track service is available from Monday 30th March 2020, with the exception of those ‘emergency volunteers’ referenced in point ‘h’. Services for this group will commence at a later date to be advised.
a. by a person who is registered, or who the Registrar is considering registering,
as a nurse, midwife or nursing associate (individually or as part of a specified group) under article 9A of the Nursing and Midwifery Order 2001 (temporary registration in emergencies involving loss of human life or human illness etc);
b. by a person who is registered, or who the Registrar is considering registering,
as a member of a relevant profession (individually or as part of a specified group) under article 9A of the Health Professions Order 2001 (temporary registration in emergencies involving loss of human life or human illness etc);
c. by a person who is registered, or who the regulator is considering registering,
as a social worker (individually or as part of a specified group) under regulation 12A of the Social Workers Regulations 2018 (temporary
registration in emergencies involving loss of human life or human illness etc);
d. by a person who is registered, or who the registrar is considering registering,
as a social worker (individually or as part of a specified group) under section 83A of the Regulation and Inspection of Social Care (Wales) Act 2016 (temporary registration in emergencies involving loss of human life or human illness etc);
e. by a person who is registered, or who the Registrar is considering registering,
as a fully registered medical practitioner (individually or as part of a specified group) under section 18A of the Medical Act 1983 (temporary registration with regard to emergencies involving loss of human life or human illness etc);
f. by a person who is registered, or who the Registrar is considering registering,
as a pharmacist or a pharmacy technician (individually or as part of a specified group) under article 34 of the Pharmacy Order 2010 (temporary
entry with regard to emergencies involving loss of human life or human illness etc);
g. for the purposes of considering the applicant’s suitability for employment for
the purposes of providing, or being engaged to provide, NHS health services or social care services* (see definitions at the end of this annex) in connection with, or in consequence of, the provision of care or treatment to a person who has, or is suspected of having, coronavirus disease as defined by section 1 of the Coronavirus Act 2020, whether or not in respect of that disease.
h. from a person who is approved by the appropriate authority,
or who theappropriate authority is considering approving, as an emergency volunteer in health or social care under section 9(8)(a) of the Coronavirus Act 2020.*Definition of NHS health services and social care services:
“NHS health services” means—
(a) in relation to England, any kind of health services provided as part of the health service continued under section 1(1) of the National Health Service Act 2006 (Secretary of State’s duty to promote comprehensive health service);
and
(b) in relation to Wales, any kind of health services provided as part of the health service continued under section 1(1) of the National Health Service (Wales) Act 2006 (Welsh Ministers’ duty to promote health service);
“social care services” means—
(a) in relation to England—
(i) adult social services as defined in section 97(1) of the Health and Social Care Act 2008 (general interpretation) and services which are
the same as services which could be provided by a local authority in exercise of any of its adult social services functions as defined in
section 97(1) of the Health and Social Care Act 2008, whoever provides them; and
(ii) services provided or commissioned in relation to children by a local authority in the exercise of its social services functions as defined in
section 1A of the Local Authority Social Services Act 1970 (meaning of “social services functions”) and the duties described in sections 23C to 24D of the Children Act 1989 (duties in relation to relevant former children and other young persons);(b) in relation to Wales, services provided or commissioned by a local authority in Wales in the exercise of its social services functions as defined in section 143 of, and Schedule 2 to, the Social Services and Well-being (Wales) Act 2014 (social services functions of local authorities) and services which are the same as services which could be provided by a local authority in Wales in exercise of any of its social services functions, whoever provides them.

March 2020

Currently, when validating ID documents, it is best practice to carry the examination out face-to-face with a live video link as an alternative method. Under the current guidance, the ID checker must be in physical possession of the original documents so they can be checked for indicators of fraud.

As the public is being advised to work from home where possible, this is causing difficulties in receiving the physical documents and is delaying applications, and in some cases, preventing applications from being submitted.

To ensure that the necessary DBS checks can still be carried out, the DBS ID checking guidance will be changed for a temporary period during the COVID-19 pandemic.

The change will enable:

  • ID documents to be viewed over video link
  • scanned images to be used in advance of the DBS check being submitted

Please note, the change should only be implemented for urgent cases where it is not possible to follow the normal identity checking guidelines. The applicant must present the original versions of these documents when they first attend their employment or volunteering role.


November 2019

DBS CONFERENCE – March 2020

The Disclosure and Barring Service (DBS) is hosting a conference aimed at professionals and safeguarding organisations, the conference aims to shine a light on the challenges and dilemmas of protecting vulnerable groups including children, in both workplace and voluntary sector settings.

The conference will explore how safeguarding partners can contribute to safer recruitment practices before, during and post recruitment, and will focus on the necessary responses when abuse is suspected and disclosed.

The conference takes place in Liverpool, at the Titanic Hotel on Thursday 12th March 2020.  Registrations are now open, for more information about the conference including pricing, please visit the conference website here.


October 2019

MINOR CHANGES TO THE APPEARANCE OF PHYSICAL DBS CERTIFICATES

From 30 October 2019, there will be a minor change to the appearance of physical DBS certificates.  The organisation that prints certificates is upgrading their printers in line with developments in print technology. This will increase the sustainability and longevity of certificates.

Due to this change, the purple text (print), and purple lines on a physical certificate will appear as a lighter colour. The paper however will remain the same, as will current security features of a DBS certificate.

More information about the security features of a certificate can be found here.


September 2019

DBS APPLICATION FEES

From 1st October 2019 the DBS will be reducing their fees. This means the Standard DBS check fee will be reduced from £26 to £23 and an Enhanced DBS check fee will reduce from £44 to £40. The ARC administration costs remain unchanged.


August 2019

Application Amendment Changes

The DBS will no longer make changes to the answers provided for the questions “Position Applied For” (Workforce only) and “Working At Home Address”.  Any applications where amendments need to be made for either of these questions will be withdrawn and a new application will need to be submitted.  A refund of the application fee will not be possible.

The DBS have also ceased the practice of adding undisclosed addresses to applications.  If an address is identified where the applicant has lived in the requisite five-year period that was not disclosed, the application will be withdrawn. A new application will need to be submitted and a refund of the original application fee will not be possible.

Please note; this is separate to the Change of Circumstances process, when an applicant’s name or address changes whilst their application is still in progress with the DBS.


April 2019

Please be advised that The Cabinet Office and Government Digital Service (GDS) have advised the DBS that some of the information within DBS’ Identity Checking guidelines, relating to external validation services has changed.

The “HMG’s Minimum Requirements for the Verification of the Identity of Individuals/Version 2.0/January 2003’ has been replaced by the ‘Good Practice Guide (GPG) 45’. What was known as ‘Level 2’ or ‘identity level 2’ under the old guidance, is now ‘Medium confidence’ in the new version of GPG 45.

Consequently, the DBS has updated their website with the latest guidance – https://www.gov.uk/government/publications/dbs-identity-checking-guidelines/id-checking-guidelines-for-dbs-check-applications-from-3-september-2018#external-validation-service


February 2019

PRIVACY POLICIES

Updated privacy policies from the DBS issued February 2019, download the latest documents here


December 2018

ID CHECKING GUIDELINES

ID checking guidelines updated December 2018, download details here


November 2018

UPDATING PERSONAL DETAILS WHILE AN APPLICATION IS IN PROGRESS

If you change your name or address, you can contact DBS to update these details. To do this, contact their call centre on 0300 0200 190. They will ask some security questions to confirm your identity and take details of the change. Once the change has been made, they will notify the organisation that submitted your application, that your details have been updated.

When your check is completed, the DBS will issue your certificate with the new details. Please note – they will not be able to correct your information if an error was made in the original application. In this case, your application will be withdrawn, and you will need to submit a new one with the correct information.

If you have any questions, please email customerservices@dbs.gov.uk