WDF Processes, Guidance and Documentation

The WDF Grant disbursement for the 2017/18 funding year has now ended.

ARC have submitted a bid to Skills for Care for the new funding year.  We are awaiting the outcome of our bid which should be known during April/May.  We will update all our Partners as soon as we can.

Our current WDF website pages are for guidance only, all information will be updated at the commencement of the new funding year.

How to Join a Partnership

Process for joining the ARC 2017/2018 Partnership:

To join the Partnership, please complete the following 4 forms, you will also find useful information on the Skills for Care documents listed in the Guidance and Documentation section.

  • Members Declaration Form 2017/18 (only required for new Partners).

The main page is for your establishment details if just one establishment, or for the Head Office/main establishment of a group. The additional sheets are to record details where there are multiple establishments/worksites, each with their own NMDS number, under which you anticipate you will claim WDF for the employees through ARC. An establishment can only be a member of one WDF partnership at a time.

  • ARC Partnership Agreement 2017/18–one Partnership Agreement only is required for your group or establishment.
  • BACS Funding Form for 2017/18 – if your organisation has more than one bank account, we require one BACS form for each account with the relevant NMDS-SC numbers.
  • WDF Requirements Request 2017-18. Please complete this with reference to the Skills for Care ‘List of Acceptable Units’ in our ‘Documents’ section, to provide a realistic estimate of funding you are seeking.

All the above forms need to be signed, typed signatures are not accepted.  Then forward the completed forms by email to wdf@arcuk.org.uk or post to WDF Team, Association for Real Change, 10a Marsden Street, Chesterfield, Derbyshire, S40 1JY

When we receive the completed forms we will forward your WDF Members Declaration Form to Skills for Care. If Skills for Care confirm their acceptance of your establishment/s you will be added to the ARC partnership. We will email to advise you that your Partnership has been processed and we are ready to accept claims from you. At this stage if you are not up to date with your NMDS we will advise you that you need to take action to resolve this. Note: if your NMDS has not been updated since 1st April 2017 we will not be able to process your claims.

Claiming WDF

When claims are received (overview)…
We check to see that the evidence supplied is in accordance with Skills for Care guidelines and the ARC process for claiming funding. If everything is in order we will submit your claims to Skills for Care. If your claims are not supplied to us in accordance with the requirements we will contact you identifying why we are unable to claim. If evidence is submitted with an incorrect or duplicate registration number or ULN, the units will not be processed.

What can and cannot be funded

  • Skills for Care will not fund claims that have been paid out in previous years, or have been funded elsewhere.  They will not fund qualifications not included on the List of Funded Qualifications or Learning Programmes.
  • Please note that where employers are claiming from more than one source of public funding they must ensure that they do not claim the same cost from more than one source.
  • There are rules governing claiming WDF alongside Apprenticeship funding, please see our FAQ’s.
  • It is an employers’ responsibility to ensure that they do not claim more funding than the cost to them, of employees undertaking training, but direct costs such as course fees, backfill or wage replacement costs, can be included. Costs must be incurred before WDF is claimed, please see our FAQ’s.
  • Employers must ensure that they have records in place to evidence the costs of any funding.

How to submit evidence for funding
You need to complete an ARC WDF Claim Form for 2017/18 for each batch you send us. The claim form can be used for one or more employees/claims as long as they are from the same establishment. Attach to this the required evidence per employee/claim. You may find the attached  Checklist for common WDF errors helpful.

Qualification Evidence that is accepted:
Claims for funding can only be accepted by the submission of unit and final certificates. The evidence must show the specified list of criteria. If any of the following details are missing we are unable to process your claims:

  • Learner name
  • Learner’s Unique Learner Number (ULN) (10 digits long)
  • Learner Registration Number/Enrolment Number
  • Unit code and title, as detailed on the Skills for Care List of acceptable units – April 2017
  • Name of Awarding Body
  • Name of Training Provider
  • Date of qualification achievement (1/1/17 – 31/3/18)

Any missing evidence must be handwritten onto the certificates.  Your evidence must be accompanied by an ARC claim form.

All evidence submitted must be received from the commencement of the current funding year 15th March 2018, and sent with the Claim Form by post to our Chesterfield office, attn: WDF.

The maximum amount of potential funding that can be claimed per learner, per funding year is £1,200.  Please do not submit more than the maximum amount of funding as the whole claim will be rejected.

Please make sure the evidence submitted is accurate, readable and complete.

PLEASE NOTE: During the course of the funding year some claims from organisations who have received a higher level of funding may be held back while non-claimants submit their funding.  This process enables ARC to disburse the grant as widely as possible across it’s Partnership.

When payments are made
Following submission of claims sent to Skills for Care, it can take up to 20 working days for them to make payment to ARC. Payments to our Partners will then be paid by BACS to the organisation’s bank account. We will email a breakdown of the claims funded.

Guidance and Documents

Skills for Care:

Accessing Workforce Development Fund – Guidance for employers applying via a Partnership – April 2017
Requirements for completing NMDS-SC
How to complete NMDS-SC
Terms of accessing WDF
Choosing workforce learning
Skills for Care List of acceptable units – April 2017
List of funded qualifications and learning programmes
Members Declaration Form 2017/18
Skills for Care Unit summary sheet
Skills for Care Multiple unit summary sheet
Apprenticeships

Skills for Care website link for more information

ARC:

ARC Partnership Agreement 2017/18
BACS Funding Form for 2017/18
WDF Requirements Request 2017-18
ARC WDF Claim Form for 2017/18
Checklist for common WDF errors
Amendments to Members Declaration Form
Template Letter to Training Providers
Complaints Procedure for ARC WDF Partnerships

For more information about ARC’s SfC WDF partnerships and funding contact: