AccessNI Guidance

This page of our website will provide regular updates on how to process AccessNI applications and the latest news and guidance received from AccessNI, we hope you find this information useful.

AccessNI Privacy Notice – GDPR
AccessNI has now published its Privacy Notice in line with the new General Data Protection Regulations. You can find this at:  This notice contains information not only about how we use and process the personal information provided by applicants but also in relation to how AccessNI processes and stores the personal information of Lead and Countersignatories.

Spanish, Portuguese and French nationals
AccessNI is regularly contacting Countersignatories in respect of additional information which is required in respect of Spanish, Portuguese and French nationals. Please note the following which must be included on applications submitted to the ARC Disclosure Service:-
• Spanish nationals – their name should comprise of two family names.
• Portuguese nationals – their full name should comprise of two forenames and two family names.
• French nationals – if their place of birth is Paris, Lyon or Marseille then a district code is also required and should be added to the town of birth field on the application. The district is displayed on a passport or identity document in the following format “Paris 1er”, “Lyon 2eme” – this reads as either “Paris 1st”, “Lyon 2nd”. It is only the number that requires to be recorded on the application.
In addition, the parent’s forename and surname are also required for French nationals. We recommend that the application is processed as normal, but that this information, using the case reference number and name of applicant is separately emailed to the ARC Disclosure Service (
Providing this information will prevent any unnecessary delay with the issue of the Enhanced Disclosure certificate.

Organisations registered and listed as an Umbrella Body with AccessNI should always clarify with client organisations how a “position applied for” is eligible for an Enhanced Disclosure certificate.
It is not sufficient for an organisation to state that an Enhanced Disclosure check is required. You must confirm to us how the position is eligible under AccessNI Regulations.

New ID checking guidelines
The new identity checking procedures came into force on 1st May 2018. The following link provides details of all information previously issued in relation to the new process that all RB’s should be following.